Job Description

Position Summary

Reporting to the Director of Equal Employment Opportunity and Workforce Inclusion, this position is responsible for assisting with the implementation and administration of the District's various Diversity-related programs: EEO Program/affirmative action and Diversity Program for Contracts (Disadvantaged Business Enterprise and Small Business Enterprise ("DBE/SBE")) as well as support for the Leave Management Program. This position works on complex compliance matters within the EEO and Workforce Inclusion Department.

Applicants must apply online and submit the following documents at the time of application. Failure to meet any of the requirements stated below may result in rejection of your application:

• 1st Review Date: September 22, 2024
• 2nd Review Date: October 14, 2024

Essential Responsibilities

A. Equal Employment Opportunity/Affirmative Action & Workforce Inclusion

• Provides support for the Director of EEO and Workforce Inclusion on workforce analysis needs, monitoring and reporting in compliance with FTA Regulations.
• Assist with Employee Resource Group programs in support of the Diversity, Equity, and Inclusion (DEI) Strategy to drive an inclusive culture within the District.
• Assist with EEO related training as needed.
• Perform additional related duties as assigned.

• Provides support for the Diversity Program for Contracts in compliance with Federal Transportation Administration (FTA) and Federal Highway Administration (FHWA) guidelines and District business operational goals to ensure continued federal funding.

• Receive, log, maintain and store files; and respond to general inquiries regarding the DBE/SBE Program.
• Compile, analyze, and report on agency, contractor, and vendor information; and ensure information is accurate and in compliance with Title 49 Code of Federal Regulations Part 26.
• Assist with the coordination of communications, community involvement, and vendor outreach events; provide program information and instruction to small businesses seeking certification; and compliance audits of contracts with DBE/SBE goals.
• Monitor assigned contracts with DBE/SBE participation to ensure compliance with program and applicable regulations.
• Track progress toward attaining DBE and SBE goal commitments; including performing Commercially Useful Function reviews.
• Evaluate bids/proposals to ensure requirements are met for contract awards.
• Conduct pre-bid/proposal meetings to convey contract requirements related to the Diversity Program for Contracts .
• Assist with desk and compliance audits on contracts; prepare performance documentation and required checklists.
• Assist with Diversity Program staff reports and other correspondences.
• Attend meetings and outreach events as department representative.
• Review DBE/SBE utilization documentation, DBE/SBE subcontracts, and vendor invoices to ensure regulatory compliance requirements are met and all applicable documentation is included and accurate; identify and document noncompliance issues.
• Perform additional related duties as assigned.

• Provide support for all aspects of leave management (FMLA/CFRA, Medical, Military, Personal Leaves), to include in-take and eligibility determinations, communications with employees regarding eligibility.
• Monitor and maintain employee leave claims dates in Outlook.
• Perform data entry, craft letters, educate and schedule employee leave meetings on-line or in-person.
• Perform additional related duties as assigned.
• Regular and reliable attendance and performance required.

Minimum Qualifications

EDUCATION/EXPERIENCE REQUIREMENTS:

A combination of college level training and position related experience equivalent to:

• Bachelor's degree with coursework in business administration, human resources, public policy, or a related field preferred.
• Human Resources certification may substitute for Bachelor's degree with at least three years' recent experience in the administration of EEO Programs, Human Resources programs, Community Outreach or contract management and compliance-related work.

Preferred Qualifications:

• Experience working with EEO/Affirmative Action Programs and reporting.
• Two years' experience administering a DBE/SBE Program or similar business diversity programs.
• Experience utilizing contractor utilization software (e.g. B2GNow).
• Knowledge of Human Resources principles

Required License:

• A current, valid California Driver's license and satisfactory driving record desired (Operates District vehicle in the course of work responsibilities).

Physical Requirement:

Mobility to perform the critical and important duties of the job, including sufficient physical mobility to visit a variety of work sites and sufficient strength to lift and carry boxes of material weighing up to 30 pounds. Work in a typical office setting. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person, over the telephone, and in virtual meetings. Routine use of computer, telephone, and other office equipment. Ability to travel to District facilities, outreach events, and offsite training opportunities.

Required Knowledge, Skills and Abilities

Knowledge of:

• Principles and practices of Equal Employment Opportunity programs, contract compliance and related federal, state and local employment laws, rules and regulations.

Skill in or Ability to:

• Work independently, organize work, prioritize and meet deadlines.
• Interpret and apply complex EEO, FTA & Department of Transportation regulations as they relate to Diversity Programs.
• Communicate effectively both orally and in writing and to make presentations to staff.
• Be collaborative and proactive in gathering information necessary to complete work tasks.
• Establish and maintain effective working relationships with personnel at all levels in the organization, with outside agencies, and the public.
• Demonstrate proficient with Microsoft Word, Excel, PowerPoint and Access sufficient to generate complex spreadsheets, correspondence, presentations, and track DBE participation data.
• Use the Internet as a research tool.
• Participate in public outreach events.
• Follow the safety and health rules and safe working practices applicable to the job.

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