Job Description

About Us

We are a dynamic, fast-paced staffing organization serving clients across South Florida and beyond. Our leadership team operates with urgency, adaptability, and entrepreneurial energy. We are seeking an Executive Assistant who thrives in a fast-moving environment and can provide high-level support to a CEO whose schedule is demanding, fluid, and often requires proactive coordination.

Position Overview

The Executive Assistant will serve as the primary support partner to the CEO, ensuring day-to-day operations run smoothly and that the CEO remains organized, informed, and accessible. This role requires discretion, initiative, flexibility, and a talent for bringing structure to shifting priorities. The ideal candidate is comfortable navigating ambiguity, managing rapid changes, and independently driving tasks to completion.

Key Responsibilities

• Calendar & Schedule Management : Manage and maintain the CEO’s daily schedule, including meetings, travel, deadlines, and shifting priorities.
• Task Management & Prioritization : Proactively track CEO whereabouts, commitments, and follow-ups to ensure critical responsibilities are met on time. Anticipate needs and take initiative to address issues before escalation.
• Communications Liaison : Serve as a communication liaison between the CEO and internal/external stakeholders.
• Meeting Preparation : Prepare reports, presentations, agendas, and meeting materials as needed.
• Travel Coordination : Coordinate travel arrangements, accommodations, and logistics.
• Confidentiality & Discretion : Maintain confidentiality, professionalism, and discretion at all times.
• Administrative & Operational Support : Assist with office operations, vendor coordination, and project management tasks as required. Support organizational projects, research, documentation, and process improvements.

Required Qualifications

• 5+ years of experience as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills with a high attention to detail.
• High level of discretion and sound judgment.
• Proficiency with Microsoft Office Suite, MS Teams, and virtual collaboration tools.
• Comfortable in a fast-paced, sometimes chaotic environment; thrives under pressure.
• Proven ability to support an executive with a highly variable and unpredictable schedule.
• Demonstrated problem-solving and critical-thinking abilities.
• Ability to work onsite in Weston, Florida at least 3 days per week
• (2 days remote optional).

Preferred Qualifications

• 2+ years of experience in staffing, recruiting, HR, or agency environment.

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