Job Description

Benefits

• Employee discounts
• Training & development
• Wellness resources

Position Summary

We are seeking a highly experienced Administrative / Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires an exceptionally organized, professional, and proactive individual who thrives in a fast-paced environment, works effectively with minimal supervision, and demonstrates extreme attention to detail. Advanced proficiency in Microsoft Officeparticularly Excelis essential. Must be local to the OC or Riverside County.

Key Responsibilities

• Provide high-level administrative and executive support, including calendar management, scheduling, correspondence, and document preparation
• Create, maintain, and analyze reports and spreadsheets using Microsoft Excel (including formulas, data tracking, and report generation)
• Prepare presentations, reports, and written communications with a high level of accuracy and professionalism
• Organize and manage files, records, and documentationboth digital and physical
• Track deadlines, follow up on action items, and ensure tasks are completed accurately and on time
• Act as a professional point of contact for internal teams and external partners
• Anticipate needs, identify potential issues, and proactively recommend solutions
• Maintain confidentiality and exercise discretion with sensitive information
• Support special projects and additional administrative tasks as assigned

Required Qualifications

• Proven experience as an Administrative Assistant or Executive Assistant in a professional setting
• Advanced proficiency in Microsoft Office, with strong emphasis on Excel (creating reports, spreadsheets, formulas, and data analysis)
• Exceptional organizational and time-management skills
• Extremely detail-oriented with a high level of accuracy
• Professional demeanor with excellent written and verbal communication skills
• Ability to work independently with minimal supervision while managing multiple priorities
• Strong problem-solving skills and proactive mindset

Preferred Qualifications

• Experience supporting senior-level executives or leadership teams
• Advanced Excel skills (pivot tables, data analysis, reporting dashboards)
• Experience handling confidential or sensitive information

Personal Attributes

• Highly organized and dependable
• Proactive, self-motivated, and solution-oriented
• Professional, polished, and discreet
• Adaptable and comfortable in a fast-paced environment

Flexible work from home options available.

Job Tags

Similar Jobs