Our client, a global leader in commercial real estate services , is seeking an experienced Administrative Associate / Executive Assistant to provide high-level administrative support to C-suite executives at a professional office location in New York, NY . This is a full-time, 2-month contract opportunity with the possibility of extension and potential conversion to a full-time role. The position is fully onsite and operates Monday through Friday, 8:00am–5:00pm , with flexibility as needed to support executive schedules.
In this role, you will serve as a trusted administrative partner to executive leadership, ensuring seamless coordination of daily activities, communications, and vendor interactions. You will work closely with internal teams, external partners, and service providers while maintaining professionalism, confidentiality, and operational efficiency. This position is ideal for a highly organized executive assistant who thrives in a fast-paced, executive-level environment and is comfortable managing multiple priorities with precision and discretion.
Key Responsibilities
• Provide administrative services for C-suite executives.
• Manage calendars, meetings, travel arrangements, and correspondence.
• Serve as the primary point of contact for executive-level communications.
• Escort and coordinate with vendors and external partners onsite.
• Assist with office supply management, ordering, and expense tracking.
• Collaborate with security and cleaning vendors to support office operations.
• Maintain accurate records, documentation, and administrative files.
• Support executives with ad hoc administrative and operational tasks.
Must-Have Qualifications / Skills
• 3–5 years of experience in an executive administrative or C-suite support role.
• Strong communication, organization, and multitasking skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work onsite and adapt to executive-level demands.
Nice-to-Have Skills
• Experience coordinating vendors, security, or facilities services.
• Background supporting executives in a corporate or professional services environment.
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