Job Description

205 Day Calendar

Primary Purpose:
Ensure and assist in the efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications :

• Education/Certification: High school diploma or GED

Special Knowledge/Skills:

• Proficient word processing and file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
• Knowledge of basic accounting principles.

Experience:
One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:
Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Assist with teacher absence management and serve as the guest teacher liaison.
• Maintain school calendar of events and shared workspaces..
• Schedule meetings, appointments, and maintain calendar for assistant and/or associate principal(s).
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff. Prepare written correspondence, forms, schedules, or reports using personal computer.

Files:

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory:

• Prepare and submit requisitions.
• Maintain supply inventory for assistant and/or associate principals.
• Assist with coordination of meetings and campus activities and events.

Other:

• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using a personal computer.
• Coordinate maintenance and custodial efforts to address campus needs.
• Assist administrators with drug testing, safety drills, key distribution.
• Conduct student discipline intake including student sign in, collection of student statements, and filing discipline documentation.
• Prepare daily student announcements and monitor the campus communication email account.
• Maintain confidentiality.

Equipment Used: Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress; work with frequent interruptions. 
• Repetitive hand motions; prolonged use of computer.

In order to be considered for a position, you must upload a cover letter, resume, and any other supporting documentation in “application materials”. Please apply via our District Website

About Aledo ISD:

Aledo Independent School District is a K-12 public school district, located in Parker and Tarrant Counties. AISD is a fast-growth district and one of the top-rated public school districts in Texas with more than 6,500 students and 850 employees.The district has six elementary schools along with an intermediate, middle, 9th-grade campus, high school, and a learning center. The newest campus in the district is Annetta Elementary, which opened at the start of the 2021-2022 school year.

Job Tags

Full time,

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