Job Description
Salary: $39,962.30 - $59,943.44 Annually
Location : City of Doral, FL
Job Type: Full Time
Job Number: 10112024
Department: Police
Opening Date: 10/15/2024
Closing Date: 10/29/2024 5:00 PM Eastern
General Purpose The purpose of this position is to provide skilled clerical and technical work within the Police Department while operating computerized software programs. This position is responsible for the accurate, rapid and effective filing and retrieval of police records information. This position performs duties in connection with the maintenance of files for the Police Department. Additionally, this position is responsible for data processing and responding to customer inquiries.
Supervision Received and Exercised This position is classified as non-exempt, with a 40 hours work-week schedule.
Essential Duties and Responsibilities SPECIFIC DUTIES AND RESPONSIBILITIES Essential Functions:
- Sorts and maintains records for the Alarms unit
- Register alarms
- Generates data entry and tracks all False Alarm Reports
- Reviews and validates information and reports within a computerized records system
- Answers the phone and deals with the public as needed
- Assists other law enforcement agencies as needed with record checks
- Operates computer system with various software programs
- Creates and maintains spreadsheets for law enforcement record keeping
- Maintains an organized, neat and efficient filing system
- Assists in the audit process to ensure all records are maintained as per the Florida Department of Law Enforcement standards
- Retrieves information and documents from files at the request of department personnel.
- Prepares a variety of statistical reports for supervisors
- Assists in the completion of documents for destruction of records as per the Florida State Statues
Additional Duties:
- Performs other related work as required.
Minimum Qualifications MINIMUM EDUCATION AND TRAINING - A High School Diploma or GED equivalent is required
- One year of in the performance of general secretarial and clerical work is required
- Must possess a valid drivers license with an acceptable driving record.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED Knowledge, Skills and Abilities:
- Must be fluent in the English language; both orally and written. Ability to communicate in Spanish is a plus.
- Basic knowledge of modern office practices and procedure.
- Must be computer literate with knowledge of Microsoft Office.
- Ability to accept, receive and/or collect payments.
- Ability to use small office equipment, including copy machines or multi-line telephone systems.
- Ability to use computers for data entry.
- Ability to use computers for word processing and/or accounting purposes.
- Ability to get along with others and work effectively with the public and fellow workers.
- Ability to use and understand the equipment used to digitize documents.
- Ability to use and understand the document management software used to digitally archive public records.
- Ability to meet and deal with the public in a courteous and effective manner.
- Ability to multitask.
- Applicants must complete all requirements established by the City of Doral for employment. This may include, but is not limited to, a written examination, a psychological exam, a polygraph examination, a comprehensive background investigation and a job-related medical examination including a drug/alcohol screening test.
- Must be a non-smoker.
- The minimum requirements may be waived by the City Manager.
Physical Requirements:
- Ability to balance, crouch, climb ladders/stairs, touch and handle with the fingers, hear, lift small objects, walk, read and express ideas through speaking.
City of Doral
Human Resources Department Summary of Benefits: In this summary, we are providing general information, which will be helpful to you in evaluating the City of Doral as your premier place to work. If you have questions concerning a specific item or interpretation, please feel free to contact Human Resources at (305) 593-6760.
Employment Benefits for Regular Full-Time Non-Sworn Employees: Introductory Period An introductory period for an employee is twelve (12) months for entrance, rehire, and promotional appointments. In the event the employee accepts a promotional opportunity position within the City before an initial introductory period is satisfactorily completed, the initial introductory period starts over at the time the employee begins working in the new position.
The introductory period is considered a continuation of the employment selection process. It provides the City an opportunity to observe and evaluate the capacity of the employee, which includes the employee's ability to satisfactorily perform the essential functions of his or her job; and to observe and evaluate the employee's work habits and conduct, including attendance and the employee's relationship with coworkers and superiors.
During the introductory period, the new employee and the supervisor shall evaluate employment suitability in terms of skill, knowledge, performance, and compatibility. During this period, the employee shall be given the support and resources needed to learn and demonstrate the duties and competencies required in the new position.
Absences During Introductory Period: Any cumulative absences during the introductory period in excess of ten (10) workdays will automatically extend the introductory period by the number of days absent regardless of whether the absence was with or without pay.
Holidays The City of Doral observes 12 paid holidays per year.
- New Year's Day
- Martin Luther King's Birthday
- Presidents Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Columbus Day
- Veterans' Day
- Thanksgiving Day
- Friday after Thanksgiving
- Christmas Day
In addition, employees received two (2) personal days and (1) Birthday. The personal days must be used before the end of the fiscal year and the birthday must be taken within six (6) months of the birthday.
Accruals (Vacation & Sick Time) The City of Doral has separate sick and vacation leave for non-sworn employees which is accrued on a monthly basis.
Vacation is accrued on a monthly basis depending on the years of service:
Years of Service Monthly Accruals Yearly Accrual
0-4 years 06.66 hours per month 80 hours per year
5-9 years 10.00 hours per month 120 hours per year
10-20 years 13.33 hours per month 160 hours per year
More than 20 years 16.66 hours per month 200 hours per year
Employees may use vacation time as it is accrued.
Sick leave is earned at the rate of 8.0 hours per month for a forty (40) hour work-week. Employees may accumulate a sick time maximum 1,040 hours if on a forty (40) hour work-week.
Sick Leave Payment Program Employees may sell back to the City up to a maximum of 32 hours of sick leave per year provided that the employee maintains a maximum of 80 hours of sick leave in his or her leave balance. This election is made annually at the beginning of each fiscal year by the employee and is irrevocable. An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.
Annual Leave Sell Back Employees may elect payment of accrued, unused annual leave in lieu of time off. This election is made annually in the beginning of each fiscal year and is irrevocable. An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.
Health Care Benefits All Healthcare benefits for all employees are effective on the first of the month following 30 days of full-time employment. The City offers HMO, POS, and High Deductible Health plans. The High Deductible Health plan comes with a Health Savings Account (HSA).
Dental Plan The City of Doral offers a PPO dental insurance plan.
Vision Care The City of Doral offers voluntary vision care benefits.
Life, Short-term and Long-term Disability The City of Doral will cover your life insurance at the rate of two (2) times the employee's annual salary up to a maximum of $300,000.00. In addition, the City offers both short-term and long-term disability plans which act as income protection plans.
Retirement Benefits Employees participate in the City's 401a retirement plan administered through Mission Square. The plan requires employees to contribute a mandatory six percent (6%) of their base pay while the City contributes twelve percent (12%) of the employee's base pay.
457 Supplemental Plan The City of Doral has a voluntary deferred compensation pension program available through Mission Square where the employee can make contributions to their retirement. The City does not make any contributions to this plan.
Education/Tuition Reimbursement The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees participating in training or educational programs designed to strengthen their abilities, which in turn directly benefit the City. The City will pay the State tuition rate to its members based on the letter grade obtained for each class. Employee must be a full-time employee for 6 months in order to be eligible for this benefit.
Bereavement Leave Upon approval of the Department Head, a full?time employee may, upon request, be granted up to three (3) working days of leave with pay in the unfortunate event of a death in his or her immediate family, or up to five (5) working days of leave with pay to attend the funeral or memorial services of an immediate family member outside the State of Florida. The employee's immediate family shall be defined as the employee's spouse, father, mother, step-parents, natural, step and adopted children, brother, sister, father-in-law, mother-in-law, grandparents, brother-in-law and sister-in-law, grandparents-in-law, registered domestic partner, and child of a registered domestic partner.
The bereavement leave must be taken consecutively, and the employee must attend the funeral of the deceased family member to be eligible for bereavement leave. If an employee needs time in excess of that provided in this policy, he or she may request accrued vacation time, sick time, or PTO with the approval of their department head. The City reserves the right to request all pertinent information including deceased relative's name, relationship of the employee to the deceased, the name and address of the funeral home, and the date of the funeral. Documentation such as a death certificate, or other documentation on the deceased may be required for approval of the leave.
Voting Leave Employees are encouraged to exercise their right to vote outside of their scheduled working hours. As such, all full-time employees as defined herein may be granted up to one hour of leave during polling hours in order to vote in federal, state or local elections, both primary and general elections. This time off shall be granted if it does not increase staffing cost or decrease departmental efficiency.
Employees must request time off for voting in writing or via e-mail at least five (5) business days in advance to the Department Head or designee. The request for leave must clearly state that the employee needs leave in order to vote.
**THE CITY OF DORAL DOES NOT OFFER A RELOCATION PACKAGE ** THE CITY RESERVES THE RIGHT TO AMEND, MODIFY OR TERMINATE (IN WHOLEOR IN PART) ANY OF ITS BENEFITS PROGRAMS AT ANY TIME. Equal Opportunity Employer The City of Doral is an equal opportunity employer.
Smoke Free/Drug Free Workplace The City of Doral maintains a smoke free and drug free workplace.
01
Do you possess at least a High School diploma or GED equivalent?
02
Do you possess at least one (1) year of experience in the performance of general secretarial and clerical work?
03
Do you possess excellent customer service skills?
04
Are you computer literate with knowledge of Microsoft Office?
05
Do you possess a valid Florida driver license with an acceptable driving record?
06
I certify that I have read the job announcement in its entirety, and have attached my resume to my application.
Required Question City of Doral, FL
Job Tags
Holiday work, Full time, Temporary work, Christmas work, New year, Local area, Immediate start, Relocation package,