Job Description

Job Description

Job Description

Seeking Part-Time Legal Assistant for Business Immigration Law Practice

Grossman Young & Hammond, LLC (GYH) is a globally recognized immigration and international human rights law firm in the greater DC area. Known for tenacious advocacy, GYH is setting a new standard for excellence in the practice of immigration and human rights law. Our lawyers are nationally recognized for their expertise in immigration law and have received top rankings from the Washington Post, Washingtonian, The Legal Times, Best Lawyers, and Chambers. Our firm represents clients in a broad range of immigration and international law matters.

The ideal candidate is creative, works collaboratively with others and thrives working in a fast-paced, progressive and collegial environment. Excellent organizational skills and precise attention to detail are required. 

This is an on-site position with scheduled hours from 1:30 PM to 5:30 PM.

Duties/Responsibilities:

• Government Filings
  1. Print, assemble and prepare all petitions to be filed with USCIS.

• Mail Processing, Filing & Correspondence
  • Handle all incoming and outgoing immigration correspondence.
  • Distribute USCIS correspondence to legal team and mail appropriate documents to clients.
  • Scan, organize, label and file all electronic documents (intake documents, USCIS notices, correspondence, etc.) in client files.
  • File all original client documents as necessary.
  • Save and update details of all receipt notices, approval notices and status docs i.e. visa, I-94 in INS Zoom.
  • Process all government correspondence.

• Client Coordination and Training
  • Responsible for answering phones, directing to the appropriate team member and taking accurate messages.
  • Schedule client conference calls and send reminders for legal team members.
  • Coordinate and schedule legal team training.
  • Back-up Operations Specialist to complete potential client intakes, schedule consultations, and send new client questionnaires.

• Database Management
  • Responsible for updating the 0-1 Expert Letter Database.
  • Responsible for updating the RFE Index and RFE Chart.

Key Measures for Success:

1. All mail opened and distributed on day of receipt; All receipt notices and approval emails sent within 48 hours. Ensures that all physical documents are properly processed.
2. Confirms all deadlines and task completion timeframes for each case with case managers, providing the completed work product on or before the deadline, or communicating proactively with the case manager to explain the cause for delay / exceeding timeframes and setting a new deadline.
3. Follows instructions and, if there is any uncertainty about instructions, clarifies immediately with the case manager before taking action.
4. Applies lessons learned in one case to subsequent cases.
5. Receives positive feedback and no negative feedback from clients, vendors and co-workers.
6. No quality errors that cause financial harm to the client or the firm or timing delays to the client.

• Excellent organizational, writing and other communication skills
• Ability to work in fast paced environment, multi-task and meet deadlines
• Ability to work well with clients and others
• Excellent computer (MS Office) skills
• Flexibility
• Able to maintain a positive attitude during change and unexpected circumstances.
• Exemplifies behaviors that support the Firm values: Tenacious Advocacy, Exceptional Representation, Continuous Improvement, Transparent Communication, Integrity, and Courage.

Bachelor’s degree

Expected Hours:

1:30 PM – 5:30 PM Monday to Friday

Work is completed in the office

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