Job Description

We are seeking a skilled and detail-oriented  HR Generalist  to join our clients team. The ideal candidate will have experience across HR functions including onboarding, payroll, benefits administration, compliance, and employee relations. This is a dynamic role supporting both office staff and field employees, requiring strong organizational skills and the ability to manage multiple priorities.

Key Responsibilities

Onboarding & Compliance

• Prepare and send offer letters for office staff

• Facilitate HR portion of new hire orientation

• Maintain personnel files (electronic and paper)

• Ensure compliance with I-9 Employment Eligibility Verification

• Manage DMV pull notice program and insurance broker communications

• Process employee terminations, certifications, and updates in HR systems

Benefits Administration

• Assist with benefit renewals, open enrollment, and employee communications

• Resolve claims and audit monthly invoices

• Review and approve enrollments, cancellations, and changes

• Administer leave of absence processes, COBRA, disability, and ACA compliance

• Support employees with benefit-related questions and options

Payroll

• Process weekly payroll in compliance with recordkeeping requirements

• Update payroll systems with pay increases, deductions, garnishments, and 401k changes

• Handle unemployment audits, VOE requests, EDD claims, and special payroll reports

• Upload yearly benefit deductions and manage year-round updates

• Participate in payroll automation projects

Additional HR Functions

• Support petty cash management and anniversary awards

• Participate in safety/claims management meetings

• Enforce company policies and procedures

• Manage HR-related inquiries from employees, supervisors, and applicants

• Administer 401k transactions (loans, hardship withdrawals, terminations)

• Conduct exit interviews and process final paychecks when needed

• Maintain and develop HR department SOPs

Qualifications

• 3+ years of HR Generalist experience preferred

• Strong knowledge of HR compliance, payroll, and benefits administration

• Excellent organizational and communication skills

• Ability to handle confidential information with professionalism

• Proficiency in HRIS and payroll systems (experience with S2 a plus)

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job Tags

Work at office, Local area,

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