Job Description

Job Description

Job Description

We're looking for a highly organized and resourceful Executive Assistant to support our EVP/General Manager at and leadership team at Silvercup Studios

About the Role

As the Executive Assistant to the EVP/GM, you’ll serve as a vital partner, providing top-tier administrative support and ensuring smooth day-to-day operations at Silvercup Studios. You’ll coordinate with internal departments, clients, vendors, acting as a central communication hub while keeping the EVP/GM organized, informed, and operating at peak efficiency.

This is a role for someone who anticipates needs before they arise, handles sensitive matters with discretion, and juggles multiple priorities without breaking a sweat.

Key Responsibilities

• Provide comprehensive administrative support to the EVP/GM and leadership team
• Manage complex calendars, including scheduling appointments (business and personal) and ensuring the EVP/GM is always prepared
• Handle travel arrangements, expense reports (via Concur), and meeting logistics
• Serve as a liaison between the EVP/GM, internal departments, studio executives, clients, vendors, and charitable groups
• Draft, revise, and format reports, proposals, and correspondence
• Coordinate office logistics including, but not limited to, managing the main phone line and email inbox, sorting mail, stocking office/kitchen supplies, and assigning visitor parking
• Track invoice approvals and inventory of company swag
• Assist with the planning and execution of internal company events
• Support fellow administrative staff as needed

What We’re Looking For

Experience:

• Minimum 3 years in an administrative role, with at least 1 year supporting VP-level executives or higher
• Experience in the entertainment industry preferred

Skills & Competencies:

• Strong verbal and written communication skills
• Proactive, positive, and a true team player
• Exceptional organization and attention to detail
• Discretion and confidentiality in handling sensitive matters
• Common-sense problem solver who thrives under pressure
• Excellent multitasking and time management skills

Tech Savvy:

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook
• Experience with Concur, Teams, and Zoom

The MBS Group is the world’s premier studio operator and studio production services company. With extensive international reach, MBS offers the industry’s largest and most technologically advanced inventory of lighting and grip equipment, as well as end-to-end studio management solutions, global production planning, production facilities consulting, and studio design, development, and construction services.
The MBS Group supports more than 600 sound stages and services over 900 film and television productions each year from its network of 90+ locations across, eleven states and six countries. The company is based in Manhattan Beach, California with studio-based operations throughout North America, the United Kingdom and Europe.

Company Description

The MBS Group is the world’s premier studio operator and studio production services company. With extensive international reach, MBS offers the industry’s largest and most technologically advanced inventory of lighting and grip equipment, as well as end-to-end studio management solutions, global production planning, production facilities consulting, and studio design, development, and construction services.\r\nThe MBS Group supports more than 600 sound stages and services over 900 film and television productions each year from its network of 90+ locations across, eleven states and six countries. The company is based in Manhattan Beach, California with studio-based operations throughout North America, the United Kingdom and Europe.

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