Executive Assistant Job at Career Group, San Francisco, CA

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  • Career Group
  • San Francisco, CA

Job Description

Our client, a visionary and fast-paced healthcare entrepreneur based in San Francisco, is seeking a highly experienced and tech-savvy Executive Assistant to provide strategic and administrative support to the Founder of a world-class concierge medical practice. This is a unique opportunity for a dynamic EA who thrives in an innovation-forward, fast-moving environment and wants to work at the intersection of healthcare, thought leadership, and cutting-edge technology. The company has a deeply mission-driven and relationship-centered culture with a focus on excellence, discretion, and curiosity.

***This is an in-office role that will have some hybrid flexibility with time, located in San Francisco, CA.

Key Responsibilities:

  • Serve as a true strategic partner and right-hand to the Founder, acting as gatekeeper and liaison across all areas of the business
  • Manage a complex and frequently shifting calendar, including daily check-ins, real-time updates, and end-of-day summaries
  • Coordinate extensive domestic and international travel arrangements
  • Partner closely with the Founder’s clinical and executive teams to align schedules, priorities, and communications
  • Organize internal meetings, take detailed minutes, and track action items across ongoing projects
  • Build and maintain systems and processes to improve workflows and operational clarity
  • Conduct research and due diligence on individuals, companies, and ideas related to the Founder’s projects and partnerships
  • Assist in managing the Founder’s digital presence across platforms including LinkedIn, Substack, and Instagram
  • Provide presentation support for high-profile speaking engagements and advisory work
  • Support the execution of curated events, dinners, salons, and immersive retreats
  • Maintain the highest level of confidentiality, professionalism, and adaptability at all times

Qualifications:

  • Bachelor’s degree required
  • Minimum of 5+ years of experience supporting a C-level executive, ideally in a high-growth, high-performance environment
  • Extremely tech-savvy and systems-oriented; familiarity with tools such as Google Suite, Slack, Signal, WhatsApp, Evernote, Superhuman, LinkedIn, and ChatGPT
  • Proven ability to manage multiple projects, tight deadlines, and evolving priorities with calm and confidence
  • Excellent written and verbal communication skills; professional, concise, and thoughtful in all interactions
  • Emotionally intelligent, curious, and comfortable offering feedback or pushback when appropriate
  • Strong attention to detail and organizational rigor
  • Experience with calendar management, content coordination, and presentation support
  • Familiarity with Salesforce is a plus
  • Comfortable working in-office when the Founder is local and supporting remotely when he travels
  • Willingness to support occasional personal scheduling needs for the Founder

Salary Range:

$140,000 – $160,000

Competitive benefits including 401(k), robust health coverage.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

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Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Job Tags

Start working today, Work at office, Local area, Shift work,

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