Job Description

THE POSITION

Do you have strong leadership skills, organizational abilities, and experience in facility management? If so, we would like to speak with you! Allegheny County, Support Administration is actively seeking a robust self-starter as an Administrative Officer 2. In this opportunity, you will oversee facility maintenance, space planning, mail distribution, and records retention for all Department of Human Services (DHS) offices. Join an agency that provides opportunity for career growth and advancement. Bring your ambition and talents to our team!

DESCRIPTION OF WORK

This role involves managing Facilities Management staff, collaborating with County Departments and vendors, and ensuring operational efficiency. Key responsibilities include managing day-to-day office operations, developing policies and procedures, coordinating logistical needs, and overseeing equipment and furniture supply. The incumbent will also serve as the main point of contact with the Maintenance Department, assist with fixed assets coordination, and support lease development activities. Moreover, the role includes organizing Records Management functions, supervising staff, conducting performance reviews, and leading team meetings. Special projects may be assigned based on the needs of the User Support Services Manager.

Work Schedule and Additional Information:

• Full-time employment.
• Work hours are 8:30 am to 4:30 pm, Monday - Friday, with 60-minute lunch.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1; or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• This particular position also requires you to possess two or more years of full-time experience managing building facilities including overseeing building repairs and renovations at multiple locations AND two or more years of full-time experience reviewing and managing building leases and liaising with building management to ensure that that building management meets all requirements of the lease in a timely fashion so that operations are not interrupted.

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.

• You may only apply/test once for this posting.
• Your results will be provided via email.

Job Tags

Full time, Local area, Monday to Friday,

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